Logistics Assistant (Funds & Management)-Job Ref:JKBIWFP/2202/202035

Logistics Assistant (Funds & Management)-Job Ref:JKBIWFP/2202/202035
World Food Program (WFP)
Bujumbura (Burundi)
Grade: G5, General Support

JOB DESCRIPTION
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Staff selection is made on a competitive basis and we are committed to promoting diversity and gender balance.

The World Food Program (WFP) is the largest humanitarian agency fighting against hunger in the world. WFP works for a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

The incumbent reports to the logistics manager. He / she should take responsibility for completing a series of processes and activities requiring some interpretation of standard guidelines / practices for all assistance modalities used both for WFP and for common logistics services,

The incumbent is able to recommend a course of action to colleagues at different levels and can assign tasks to other support staff.

Implement well-defined standard logistics / supply chain procedures and activities to enable efficient delivery of goods and services for all delivery modalities. The Logistics Assistant will support the fund management activities of the Supply Chain Unit and ensure that processes and guidelines are followed.

Language : Proficiency (Level C) of French and intermediate knowledge (Level B) of English

Education : Have completed secondary education (general humanities). A post-secondary certificate or diploma in logistics or other similar field is desirable.

The Logistics Assistant (Funds & Management) will have the following tasks:

1. Provide support for the completion of logistics operations and activities, managing the funds of the Supply Chain Unit to facilitate, directly or indirectly, the efficient delivery of food aid to beneficiaries.

2. Follow the programming of funds, and the display of payment requests in WINGS for each project.

3. Ensure good management of funds, including: commitment of funds, creation of TPO / STO (Stock Transport Order) / OBD / Shipment transactions, creation of SES (Service Enter Sheet) / GRN (Good Received) transactions Note) / POs (Purchase Orders) / FR, payment encoding in WINGS

4. Prepare a follow-up report on funds

5. Prepare and submit to the Finance Unit the planned logistical expenses before the 5th of each month

6. Contribute to the execution of the transport plan by creating TPO, STO, OBD transactions and shipments in the WINGS system

7. Collect and compile data to produce and / or contribute to reports / matrix reports (eg CCTI, SPR, financial close, physical inventory, transport performance) and ensure accuracy of information in company systems in support of informed decision making

8. Contribute to the preparation, monitoring and review of the budget of all implementation modalities, ensuring compliance with relevant procedures and in accordance with institutional standards.

9. If necessary, create machining transactions in the WINGS system.

10. Liaise with a limited number of internal and external stakeholders to support efficient management of logistics operations

11. Provide advice to other support staff to assist them in performing standard tasks in accordance with agreed standards and deadlines.

12. Any other task requested by the supervisor as needed.

Help team members to clearly articulate WFP’s Strategic Objectives.

Suggest potential improvements to the working methods of the team or to the line manager.

Explain to team members the impact of WFP activities on beneficiary communities.

Clearly explains how the unit’s responsibilities will contribute to the achievement of WFP’s mission.

Help less experienced colleagues learn new skills and abilities.

Look for opportunities to work with people from different backgrounds.

Serves as a coach for colleagues in the same area of ​​work and provides constructive feedback.

Monitors progress towards goals and shares this information regularly with the supervisor.

Explore ways to be ever more efficient and precise in your own areas of work and share new working methods with colleagues.

Focuses on getting results and tracks trends in completion rates of own tasks to identify opportunities for efficiency.

Takes responsibility for own duties and advises supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Independently decide what to do with critical choices in the workplace or in hazardous situations in the field.

At least 4 years of professional experience including 3 in Logistics.
Experience with internal systems used to track ongoing shipments, supplies, claims and food stocks.
Experience in data analysis (on commodities, funds, etc.) and report writing.
Experience in evaluating the results obtained by service providers against defined key performance indicators.
Experience in helping to establish contractual documents.
Experience in providing technical assistance in the use of internal systems

Place of work: Bujumbura
Type of contract: Fixed Term
Applications will only be received online. Files without diplomas will not be considered.
Give in your CV three (3) professional reference persons (Give full address, name, phone number and e-mail). Certified copies of the original diplomas, as well as identity documents must be attached when creating your profile.
Only preselected candidates will be invited to the tests.

Please click on the button below to Apply.