Operations Officer Vacancy-Job Ref:JKBIFAO/2503/202037

Operations Officer Vacancy-Job Ref:JKBIFAO/2503/202037

JOB DESCRIPTION
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines
The Operations Officer reports to the FAO Representative.

Technical Focus
Lead and coordinate the operational support function of the field programme including emergency, rehabilitation and development projects, in national, regional and global projects.

Key Results
The provision of operation support services.

Key Functions
• Acts as a focal point for all project operational matters, organises and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period;
• Prepares project task force meetings and provides secretariat support;
• Ensures the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units;
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints;
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Prepares analytical reports on project performances as required;
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contributes to the formulation of project proposals according to FAO’s procedures and prepares project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required.
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Specific Functions
• Guides and trains relevant FAO team/personnel in the country on project implementation in accordance to the Project Cycle, including compliance with project objectives, donor regulations, budgetary management, and monitoring of the approved field expenditures;
• Reviews current operations processes in the project offices in Burundi and makes recommendations to improve the relevant practices while keeping up with FAO operational rules and procedures;
• Prepares the projects operational and procurement plans for the timely provision of inputs for personnel, technical support services, subcontracts, training, equipment/supplies and other needs related to the project’s operations in line with the project’s work plan and procurement plans;
• Supports the preparation of work plans, monitors progress and, where necessary, identifies corrective measures to overcome operational constraints; coordinates the timely preparation and submission of project progress reports;
• Liaises with relevant FAO technical units at the FAO Regional Officer for Africa (RAF), as well as any other technical consultants working in support of the project/s, to ensure technical quality in project activities;
• Follows up on administrative actions related to travel, human resources-related and procurement of goods and services;
• Monitors the financial status and expenditure transaction listing of the project and signals any areas of low-delivery or over-expenditure and ensures all expenditures meet the Donors’ criteria;
• Supports timely submission of project reports in accordance to the reporting requirements of the project, securing the necessary inputs from technical officers and project partners;
• Participates in the formulation of new project proposals, including preparation of budgets.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate;
• Five years of relevant experience in project management/operations and support;
• Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Technical/Functional Skills

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions is desirable;
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation;
• Understanding of FAO policies, administration and programmes is considered a strong asset;
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex multistakeholder projects;
• Working knowledge of French is a strong asset;
• Extent of experience in formulation, implementation and monitoring of projects;
• Demonstrated ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with United Nations (UN) agencies and other concerned stakeholders and/or partners;
• Familiarity with UN administrative, operational and financial procedures is an asset.

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